In January I chose my theme word for 2020: Joyful. It is now April and COVID-19, social distancing, and stay-at-home orders are part of the social lexicon. Maybe you are working from home for the first time (welcome to remote work). Maybe you are still working in the community to keep us fed, healthy, and safe (thank you).
The recent changes in how so many people are working have made me more mindful of joy at work. Here are 3 small ways I’m adding joy to my workday. I'm writing from my experience working at home as a freelance medical editor.
1. Changing the background on my computer
It’s a small thing, but it gives me a big boost of happiness. I select the photos for my computer’s background depending on the season or a particular theme. The happiness boost is even greater with 2 monitors (see my desk below).
Since it’s spring, when I visited Unsplash (for free high-resolution photos), I searched for images of spring flowers. You can browse collections from nature to architecture to travel. Maybe you are missing the beach? Or hiking in the woods? Or a particular city? (Other free image sites: Negative Space and Pexels.)
I copy the images I download into a folder on my computer and select that folder under “Choose albums for your slideshow” in Windows Settings/Personalization/Background (Windows 10). Under “Choose a fit” I have found that “fit” works best when I download pictures of various sizes.
2. Taking daily breaks for meditation or yoga
Calm. The Calm app offers guided meditations for sleep, anxiety, stress, and focus; sleep stories; yoga and stretching to relax your body; and music. I try to do a Daily Calm guided meditation when I feel my blood pressure rising. I can be a bit Calm-evangelical. I even got out my phone and spent 10 minutes at my last (pre-COVID-19) wellness visit showing my family practice provider how to use the app. Calm has shared some of their tools free of charge during this time. Visit the Calm blog to sample the offering. I like the Evening Wind Down under Calm Body.
Yoga on YouTube. My boys go for 20-mile bike rides and my husband runs and does garage workouts now that the gym is closed. I prefer yoga and walking first thing in the morning to start my workday. My favorite yoga channel is Yoga With Adriene.
3. Leaving the news behind
Leave the news behind. In his book Deep Work: Rules for Focused Success in a Distracted World, Cal Newport writes that working in a state of semi-distraction is potentially devastating to your performance. Constantly switching between tasks, instead of focusing on one task for an extended period of time, leaves “attention residue.” We can’t really multi-task and our flow is disrupted.
So last month when I was editing a paper and got a text from a well-meaning friend asking if my son was able to get a flight home (all students in his university’s study abroad program had just been ordered home), part of my brain immediately started wondering, “What’s prompted her to ask now? What’s happening in Europe? Should I check the news? Are there more travel restrictions?”
I lost my concentration and took a 20-minute detour down the internet rabbit hole. When I got back to editing, it took me another 10 minutes to really get back into the flow of where I was before.
I'm trying out a new practice to focus on work during this time: no cell phone in the office. Instead, I leave my phone in the kitchen and check it at designated times during the day. (p.s. my son did make it home)
Or mute it. If you can’t leave your phone behind, simply silencing calls and texts can go a long way toward promoting focus. You could even add noise-canceling headphones. Mine are Audio-Technica QuietPoint noise-canceling headphones. Now might also be the time to try out different background noise or music apps. You can find the playlists I’m usually streaming while editing under the Focus and Wellness tabs in Spotify.
Or share the load. Kasisomayajula Viswanath of the Harvard T. H. Chan School of Public Health refers to the constant stream of news on COVID-19 on all media outlets as "saturation coverage" and notes that images in particular can stay with us. When checking the news begins to interfere with your work or mental outlook, one tip from the Happier in Hollywood podcast (Bonus Episode: Parenting and Staying Positive During the COVID-19 Crisis) is to pick someone to be your “news person.” Ask a partner or friend take over monitoring the news for you, even if just for a day.
How have you found joy at work during this time? What strategies are working for you? I’d love to hear.
Tables in a journal article can present a large amount of data and often in less space than words. Tables can also clarify relationships between groups. An article that attempts to explain the same results in narrative form or that presents the same amount of data in the text could be asking a reader to work much harder to pick out relevant findings.
In which form can you more easily contrast the age of the 2 study groups in this example?
In the text:
“The control group had a mean body weight of 66 kg, a mean age of 52 years, a mean height of 160 cm, and a mean BMI of 25, whereas the experimental group had a mean body weight of 70 kg, a mean age of 55 years, a mean height of 160 cm, and a mean BMI of 27.”
Or as a table:
The table presents additional statistics (SD) as well.
Following are some tips for creating and editing tables that I have collected from the information for authors of various journals, from presentations given at the American Medical Writers Association conference, from the AMA Manual of Style, and from my experience as a former manuscript editor for a biomedical journal.
Create a Table
Use Word's Insert Table function or the corresponding table editor of your word processing software to create tables.
Place each value in its own cell. Do not just tap away on the space bar or insert tabs to space out your values so that they look pretty on the page. You can, however, keep the 95% CI in the same cell as the corresponding statistic and can keep percentages in the same cell as the n; treat these values as a unit:
Also, each row of data needs to be in a separate row of cells. Table 2 illustrates what not to do when you have subgroups in a column.
If you create a table like Table 2 using spaces or tabs to align your data (like the values in the creatinine column), the software used to covert what you submit to the journal may or may not capture all those spaces and tabs you laboriously inserted. The page proofs you receive may look like Table 3 instead:
You will want to split the cells in the last column. The corrected table will look like Table 4.
Consider Table Layout
Tables are ordered in rows and columns. Keep in mind how we read text in English (left to right and top to bottom) when considering the organization of a table. Some sources suggest that it is easier to compare values in columns and to therefore put the most important comparisons in columns. Other sources say the primary comparisons should be shown horizontally. The Publication Manual of the American Psychological Association (6th ed) perhaps sums it up best: put values that are meant to be compared next to each other.
Add Units of Measure
I add queries about missing units of measure to tables far more often than you might expect. The variable in a row or column heading should be followed by a unit of measure. Add “unit of measure?” to your final table checklist.